Customer Service & FAQ
- What are the "Terms and Conditions" for ordering?
- Do I need a special account for wholesale, trade, or designer levels?
- What are Quantity Discounts?
- How do I choose the right pillow?
- Why are the boxed pillows so fluffy at first?
- How do I clean my pillow?
- Do you offer returns?
- How do you ship packages?
- How long will it take to process my order?
- What are shipping costs?
- How do I track my package?
- How do you handle privacy & security?
- What is your replacement policy?
- How do I order pillows?
- What payment types are accepted?
- How many discounts or coupons can be used?
- How do I view my orders?
- How do I update my account information?
Terms and Conditions of Ordering
Our pillow forms are made to order and are custom for you. Thus, we cannot accept returns or issue refunds once your order is processed. Please double check your cart for the correct sizes, fill types, quantities, and shipping address before submitting your order.
While our products are high-quality and well-inspected, we will replace your form with the same size and fill type if a manufacturing defect occurs.
We do offer wholesale pricing for fine retailers, hospitality organizations, and interior designers. We ask every customer to set up a (free) account on our website so that we know how to reach you with any questions about your order. (It will also help you to review past orders, track shipping details, and store multiple shipping addresses.) Then submit our wholesale application using the same email address as your account.
Whether you're a retail customer or a wholesale customer, you can take advantage of our quantity discounts. We offer discounted pricing, starting at 40% off, at the order quantity levels of 6, 20, 50, 100, and 500+. You can mix and match any pillows to get the discount. So, for example, you could buy 2 outdoor bolsters, 2 synthetic down throw pillows, and 2 down/feather bed pillows and would get 40% off all the pillows. You can click on an individual pillow to see all the discounted pricing levels.
Wholesale customers will have their wholesale discount combined with the quantity discount. As always, wholesale customers will see their unique pricing when logged in.
Choosing the Right Pillow
Check out our step-by-step guide to pillow selection. We also provide an overview of our products on our Learn page, and list all the details under each pillow insert. If you're ordering a bolster or box form, read special information on these forms.
Please also note that there are special things to consider with large pillows. Once you get to a pillow over 26 x 26, you run into these possible issues:
- We may not be able to vacuum-seal the pillow, as it starts getting beyond our equipment's capabilities.
- The pillow may have to be folded in order to fit in a shipping container.
- Filling may shift or settle unevenly. Even with polyester inserts, you may have to fluff it up to spread the filling out evenly.
Why are the boxed pillows so fluffy at first?
When you first get a boxed pillow, you may need to hand fluff the fill out to the edges or use the pillow for a day or two. The filling will compress with use. If it's not filled completely (if we only fill them enough to make them flat on the top and bottom), they will be under-filled and will not retain their shape with any usage.
If you are looking for a boxed insert that is firm and completely flat, you would need a cut piece of foam. We do not offer any foam products at this time.
For best results, we recommend that you Dry Clean your pillows, when cleaning is needed or desired. If you are concerned about dust mites, you can seal your pillow in a plastic bag and place in the freezer for 24-48 hours. If you just want to fluff or freshen your pillows, you can place them in the dryer on "air only" (no heat) along with one or two tennis balls for a cycle.
If you choose to use pillows outside (such as our Polyester Non-Woven forms), you can use the following method at the end of the season:
- Remove your slipcover and launder according to the fabric's specifications.
- Use the upholstery attachment on your vacuum to remove any loose, fine dirt.
- Mix one teaspoon of dishwasher liquid with 4 cups of water, dip a sponge or cloth in the mixture, wring it out as much as possible, and wipe the pillow exterior.
- Dry immediately (either on air in the dryer or with a low-heat hairdryer)
*Please note that we do not warrant our pillows for any cleaning methods beyond dry cleaning.
Methods of Shipping
*Please note that we only ship to the continental United States at this time*
UPS - Fewer than 26-32 Cases - Shipping is via UPS for most orders under a pallet in size.
Trucking company - More than 26-32 Cases - If your order is greater than one pallet, your product may be shipped via truck.
- 20" sized pillows or less will fit 32 cases per pallet
- Larger than 20" sized pillows will fit only 26 cases per pallet
- If you mix and match sizes this may affect the amount of cases per pallet
- Feel free to contact us for custom quotes on shipping for large orders
- Please make sure that you can handle truck delivery for larger orders of pillow forms (such as a loading dock).
***Please be careful when opening your box. We have two sets of flaps (opening alternating directions) to keep your pillow forms as safe as possible. However, if you use a knife or box cutter with too deep of a blade, you could cut through both box layers and into your pillow. We strongly recommend using scissors to carefully cut the tape on the top sides, then lifting up the top flaps to cut the tape with scissors, so that you don't cut into your pillow.
Watch these two brief videos to see the best way to open our box and to see how compressed forms spring to life after removing from the plastic. (Please understand that we cannot guarantee forms will stay compressed during shipping, especially on small orders that don't fill the box.)
All of our pillows are made to order and shipping is direct from our factory to you.
Fewer than 100 Inserts - The normal time from order to ship is 48 business hours or less. Many smaller orders placed by noon Eastern Standard Time ship the same day.
More than 100 Inserts - Larger orders may require a longer build time. Contact us with any questions about your order turnaround time.
Please check out our article, Pillow Form Shipping, to make sure you allow enough time to receive your custom made pillow forms.
It is expensive to ship pillows because of their size. While we welcome any size order, our best pricing occurs when ordering by the case and in small to large sizes. Extra large pillows (any dimension over 26 inches or any size box pillow) may not go through our vacuum process, so they have to ship in a large, expensive box. Likewise, single/small orders have to ship less efficiently, so shipping will be expensive. (Please note: We cannot guarantee that forms will stay compressed during shipping, especially on small orders that don't fill the box.)
We will communicate tracking information about your pillow forms order to you via the website page and email. *Please note that we are NOT responsible for stolen packages. We recommend that you track your package and watch for it to be delivered.
Privacy & Security
We respect your privacy and never share any of your email addresses or data with others.
Your credit card numbers are kept secure during processing, are always encrypted, and are never available to our staff.
Returns and Replacements
We want you to be pleased with our pillow inserts. Our policy is to replace any product that is found to have a manufacturer's defect.
All of our products are of high quality, are well inspected, and are new. Before you place your order, please understand that we do not process refunds as all pillows are made to order and are custom to you.
Please see our section on choosing the right pillow form.
Ordering our Pillow Forms
Ordering is easy and secure with our online shopping system. We support Mac, PC, and mobile-device checkout.
We do not take orders by phone or fax and 100% payment is due before your order will be processed.
Payment & Pricing for Large Orders
Payment can be made by any major credit card (MasterCard, Visa, Discover, American Express). We also accept payment by PayPal and Amazon Pay. Our parent company name, Agency Eagle (not PillowCubes.com), may appear on your statement.
Discounts Codes or Coupon Codes
Only one discount/coupon code may be used on each order. However, your code can be combined with any applicable quantity or wholesale discounts.
Viewing your Pillow Orders
All of your pillow form orders are shown on our website portal system at PillowCubes.com as long as you are logged in when ordering.
All shipping, tracking, and communications are handled via our online ordering system.
Updating Account Information
Please use the online portal to keep your address and contact information current on our website.
Double check all shipping addresses before submitting your pillow form order.
We do not update your information by phone.
All customer service is given by email and by posting messages in your portal page.